Part-time Administrative Assistant Position
The Niagara Board of Trade and Commerce (NBOTAC) is looking for a reliable, detail-oriented Administrative Assistant to help keep our organization running smoothly.
This part-time, in-office role is ideal for someone who enjoys variety, working with people, and being at the centre of a busy, community-focused organization. You’ll support daily operations, assist with member communications and events, and work closely with the Board Chair and directors to ensure our members are well served.
If you’re organized, personable, and looking for a role where your work genuinely supports local businesses across Niagara, this could be a great fit.
Job Description:
Job Title: Administrative Assistant
Reports To: NBOTAC Board Chair
Location: In Office
Target Start Date: 3 March 2026
Term & Salary: Permanent part-time; In Office; 15-20 hours per week at the Niagara Living Wage rate (currently $21.40/hour); evenings and weekends occasionally required. NBOTAC offers a comprehensive benefits package to permanent employees following successful completion of a probationary period.
About NBOTAC:
The Niagara Board of Trade and Commerce represents 150+ small, medium and large businesses located in or doing business in the Niagara Region of Ontario, Canada. We are committed to helping build a stronger community by connecting our members with people, businesses, and issues important to economic development in Niagara.
Position Overview:
The Administrative Assistant provides essential clerical and administrative support to ensure smooth daily operations at the Niagara Board of Trade and Commerce (“NBOTAC”). This role involves managing communications (verbal, written and digital), maintaining records and bookkeeping duties, Member customer service, and supporting board members to achieve organizational goals efficiently.
Key Responsibilities:
• Clerical:
• Maintain accurate physical and electronic filing systems.
• Prepare agendas and reports, record meeting minutes, and follow up on action items.
• Create content, monitor and respond to emails and digital communication platforms; assist with content creation and maintenance of NBOTAC website.
• Coordinate calendars, schedule meetings, and organize events.
• Answer and direct phone calls; manage messages and inquiries.
• Order and manage office supplies and resources.
• Receive, sort, and reply to mailed correspondence as required.
• Perform general clerical tasks (mailing, scanning, photocopying, printing).
• Support additional administrative tasks as required.
• Financial:
• Process invoices, payments, and receipts.
• Bookkeeping duties as assigned
• Customer Service:
• Greet and assist visitors and clients professionally; Attend and assist with Member events.
• Create content and manage Member communications (newsletters, eblasts).
• Create, update and track Member event schedules as needed.
Qualifications:
• High school diploma or GED required; Degree in Business Administration preferred.
• Minimum of 1-2 years in an administrative role.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g. QuickBooks -QB online preferred, Zoho, Zoom, Adobe).
• Strong data entry and keyboarding skills; familiarity with office equipment.
Core Competencies, Skills & Attributes:
• Excellent verbal and written communication.
• Strong organizational and time-management skills.
• Ability to prioritize and multitask effectively.
• High attention to detail and confidentiality.
• Professional judgment, discretion, and diplomacy.
• Ability to work independently and collaboratively in a fast-paced environment.
• Willingness to learn and participate in professional development opportunities.
Commitment to Diversity:
NBOTAC values diversity in all its forms and strives to be a place where everyone is welcomed, valued and included. We recognize the positive contributions and unique perspectives that people with lived experience bring in addition to the skills and qualifications listed above, and we encourage your application to join our organization.
How to Apply:
In a single email with the subject line “Administrative Assistant,” interested candidates should submit to chair@nbotac.com
• A resume outlining your qualifications and interest in the position
• Contact information, including full and preferred names, contact email and phone number
• Applications will be accepted until 13 February 2026
While NBOTAC appreciates the interest of all candidates, only those applicants selected to move forward in the interview process will be contacted.
